PATTERSON TOWN BOARD MEETING
PATTERSON TOWN HALL
1142 ROUTE 311
PATTERSON, NEW YORK 12563
December 12, 2012
MINUTES
PRESENT: MICHAEL GRIFFIN, SUPERVISOR
KEVIN BURNS, COUNCILMAN
CHARLES W. COOK, DEPUTY SUPERVISOR
ROBERT MCCARTHY, COUNCILMAN
GINNY NACERINO, COUNCILWOMAN
ANTOINETTE KOPECK, TOWN CLERK
DONALD M. ROSSI, TOWN COUNSEL
Salute to the Flag and Roll Call.
Supervisor Griffin called the Patterson Town Board meeting to order at 7:30 p.m. with 12 in attendance.
REPORTS
Mr. Griffin asked the clerk to file the reports as read.
Code Compliance - November
Code Enforcement - October, November
Dog Control Officer - November
E.C.I. - November
Putnam Lake Fire Dept. - None
Patterson Fire Dept.-None
SUPERVISOR REPORTS
None
MINUTES
Mrs. Nacerino made a motion to approve the following minutes:
Bid Opening – Highway Chipper – December 11, 2012
Public Hearing – Adopting Map Plan & Report to Establish & Extend a
Sewer District in the Hamlet of Patterson – October 10, 2012
Public Hearing – Preliminary Budget – October 10, 2012
Town Board Meeting Minutes – October 10, 2012
Town Board Meeting Minutes – October 24, 2012
Town Board Meeting Minutes – November 14, 2012
Town Board Meeting Minutes – November 28, 2012
Seconded by Mr. Burns. All In Favor: Aye. Carried.
AUDIT OF BILLS
Mrs. Nacerino made a motion to accept Abstract No. 22 as written:
General Fund $55,106.89, Highway Fund $45,296.25, Waste Water Treatment Plant $6,715.99, Capital Fund $247.50, Patterson Light District $34.29, Putnam Lake Refuse District #1 $20,454.55, Patterson Refuse District #2 $17,854.22, Deerwood Drainage District $18.35, Patterson Park District $1,205.09, Alpine Water District $222.22, Dorset Hollow Water District $177.62, Fox Run Water District $7.94, Trust & Agency $3,028.75, Grand Total Abstract $150,369.66.
Seconded by Mr. Burns. Roll Call Vote: Mr. Burns, yes; Mr. Cook, yes; Mr. McCarthy, yes; Mrs. Nacerino, yes; Mr. Griffin, yes.
CHARLES COOK
PADDOCK VIEW ESTATES – BOND REDUCTION
Mr. Cook introduced the following Resolution of the Performance Bond for the Paddock View Estates Subdivision:
R-1212-01
WHEREAS, the Patterson Development Corp. own a parcel of land at 14 Route 292 identified as Tax Map No(s).3.19-l-4, 3.19-1-5 and 3.15-1-2., and
WHEREAS, the Town Board of Town of Patterson has established a performance bond in the amount of $605,000.00 in order to ensure the construction of various improvements, as shown on a set of drawings entitled Paddock View Estates Subdivision prepared by Daniel J. Donahue, P.E and Link Land Surveyors, P.C.; and
WHEREAS, the Project Owner has completed improvements in furtherance of the subdivision and has requested a reduction in the amount of the performance bond held by the Town of Patterson, and
WHEREAS, a motion was made and carried by the Patterson Planning Board at its December 6, 2012 meeting recommending that, after review by the Town Engineer and based on the amount of additional site improvements completed, the Town Board of the Town of Patterson reduce the cost of the bond necessary to cover the site improvements from $605,000.00 to $370,529.79, and
WHEREAS, the Town Board of the Town of Patterson wishes to follow the recommendation made by the Patterson Planning Board;
NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby directs that the performance bond posted for the Paddock View Estates Subdivision in the amount of $605,000.00 is reduced to $370,529.79.
Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.
ROBERT MCCARTHY
HIGHWAY CHIPPER – AWARD BID
Mr. McCarthy introduced the following Resolution for Purchase of a 15” Disk Wood Chipper:
R-1212-02
WHEREAS, the Town Board of the Town of Patterson has advertized for and received a bid from Westchester Tractor, Inc. of Brewster, New York for the sale to the Town of a new “Brush Bandit” 15” Disk Wood Chipper for the amount of $41,366; and
WHEREAS, said bid was the only bid submitted for the wood chipper after the solicitation of bids therefore; and
WHEREAS, the purchase has been recommended by the Town Highway Superintendent in his December 11, 2012 Memorandum to the Town Board; and
WHEREAS, the cost of such replacement truck will be within the limits of the approved Highway Department budget and not through the issuance of bonds, notes or other obligations of the Town of Patterson;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Patterson hereby approves the purchase of the wood chipper in accordance with the submitted bid of Westchester Ford Tractor, Inc.; and
BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents and otherwise perform all acts necessary to effectuate the purchase and to otherwise give effect to this resolution.
Seconded by Mrs. Nacerino. Roll Call Vote: Mr. Burns, yes; Mr. Cook, yes; Mr. McCarthy, yes; Mrs. Nacerino, yes; Mr. Griffin, yes.
MICHAEL GRIFFIN
PUTNAM LAKE DAM STUDY – ADOPTION
Mr. Griffin made a motion to adopt the Putnam Lake Dam study as written so we can send this to the DEC and disbursed accordingly.
Seconded by Mr. Cook. All In Favor: Aye. Carried.
SECONDARY DOG SHELTER SERVICES - DISCUSSION
Mr. Griffin introduced the following Resolution for Renewal of Agreement with Putnam County Humane Society, Inc. To Accept Unclaimed Dogs Captured by the Patterson Dog Control Officer:
R-1212-03
WHEREAS, the Town of Patterson is required to provide animal shelter services in accordance with the provisions of Article VII of the Agriculture and Markets Law of the State of New York with respect to dogs that are captured by the Patterson Dog Control Officer and are unclaimed by the owners of such dogs; and
WHEREAS, the Putnam County Humane Society, Inc. (the “Society”), a New York not-for-profit corporation, having its principal offices at 68 Old Route 6, P.O. Box 297, Carmel, New York, the sole incorporated humane society within Putnam County, has provided such services to the Town during Calendar Year 2012 pursuant to written agreement; and
WHEREAS, the Society has offered to continue to accept dogs that are captured by the Patterson Dog Control Officer and are unclaimed by the owners of such dogs for the 2013 and 2014 Calendar Years at a total annual cost of $5,000, which is the same amount charged by the Society for similar services in Calendar Year 2012; and
WHEREAS, the proposed terms of the acceptance of dogs by the Society are unchanged from those applicable to Calendar Year 2012; and
WHEREAS, the Town Board desires to renew its agreement with the Society on said terms;
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Patterson hereby accepts the proposal of the Putnam Humane Society, Inc. to accept dogs that are captured by the Patterson Dog Control Officer and are unclaimed by the owners of such dogs for the 2013 and 2014 Calendar Years consistent with the terms referred to above; and
BE IT FURTHER RESOLVED, that the Town Supervisor is hereby authorized and directed to execute a formal agreement with the Society, and any and all other documents necessary to give effect to this Resolution, consistent with the terms hereof, all in form satisfactory to the Supervisor and the Town Attorney.
Seconded by Mr. Burns. All In Favor: Aye. Carried.
PUTNAM LAND TRUST REQUEST – LETTER OF SUPPORT
Mr. Griffin stated tonight Judy Terlizzi is with us from the Putnam County Land Trust and we also have a letter of support from the Town Planner.
Ms. Judy Terlizzi stated I would like to ask for the support from the Town of Patterson for two grants for the land trust that were filed with the New York State Conservation Partnership Program. We are very excited about two donations that are detailed in your letter and the grants would cover the cost of acquiring those properties and they would stay focused on the New York State DEC Region 3 open space plan for the Great Swamp. They focus particularly on Ice Pond which is one of our focus areas for preservation and conservation. We hope this will be a big draw for people to come.
Mr. Cook stated do you have any idea how much money you will get grant wise.
Ms. Terlizzi stated there were two separate applications, one for each parcel. One was a little bit more because we need to do a survey and it was in the amount of $19,000.00. The second one I believe was in the amount of $12,000.00.
Mr. Burns stated does Metro-North prohibit kayaking on Ice Pond now.
Ms. Terlizzi stated no, the problem is that the railroad tracks go up both sides. One side is inactive. They told us if people are caught on the active side they can be arrested for trespassing.
Mr. Burns stated the other track will be for a bike trail.
Ms. Terlizzi stated yes.
Mr. Griffin made a motion to authorize a letter of support for the Putnam Land Trust for the acquisition and grant as per their letter to Rich Williams dated December 7, 2012.
Seconded by Mr. Cook.
EXECUTIVE SESSION – PERSONNEL
Mr. Griffin stated I will defer my Executive Session – Personnel until the end of the meeting.
GINNY NACERINO
RECREATION REQUEST(S)
Mrs. Nacerino stated I have a memo from Matt Chibbaro regarding the program prices of upcoming sessions:
Ski program:
$210 - own equipment/own pass
$295 - own equipment /purchase lift ticket
$355 - rent equipment/own pass
$440 - rent equipment/purchase lift ticket
Flag football:
$80 - has jersey
$90 - need to order jersey
Cheer:
$75 - has uniform
$90 - need to order jersey
Guitar:
$80 - beginner class
$85 - intermediate class
Little cooks: $95
Patterson Recreation members may deduct $5 off above program prices.
Discount does not apply to the following:
Pizza night: $12
Pokeman: $7
Mrs. Nacerino made a motion to approve the new rates for the above mentioned programs.
Seconded by Mr. McCarthy. All In Favor: Aye. Carried.
KEVIN BURNS
PLPAB – UPDATE/2013 MEETING SCHEDULE
Mr. Burns stated the Putnam Lake Park Advisory Board meetings will be held the first Thursday of every month at the New Life Church located at 29 Marshall Court in Putnam Lake at 7:00 p.m. We have the schedule published. I also attended the clean up that went very well. It was very productive. There were a considerable amount of people that came out and it seemed to have a large showing of support.
Ms. Dede Lifgren stated I wanted to thank you for your support that day as well as Mr. McCarthy’s support. It was great to see members of the Town Board hauling brush and helping with the garbage. We got 25 trees off of the shore line and burned them. We collected 75 tires alone. www.putnamlakeparkdistrict.com is our website and we will announce all things happening with the Park District. I wanted to ask about the transfer and the cost for the legal expenses that could be considerable. The Advisory Board is trying to prioritize and needs that amount in order to figure out the budget.
Mr. Griffin stated the budget transfer is to fund some of the cost and some of the things that are coming up. We haven’t gotten the bill for the dumpster. We have incurred $30,000.00 of legal fees. There is a debatable point, because some of it was done before the creation of the District so I am not sure if that is actually billable back to the District. However, legal fees that we have accrued will probably be spread out over a minimum of 10 years so that way we won’t have a massive impact on the budget early on. Rich and I will be debating what is billable and what isn’t to the District.
Mr. Burns stated the short answer is we are funding a large chunk right now but it won’t be paid back out of the first years proceeds.
BUDGET TRANSFER(S)
Mr. Burns made a motion to approve Budget Transfer No. 64 through 79
Budget Transfer No. 64
Increase: A.2610 Fines & Forfeited Bail $32,170.00
Revenue Account
Increase
A.1110.200 Justices Equipment & Capital Outlay $ 1,028.00
A.1110.450 Justices Court Training $ 500.00
A.9010.800 State Retirement $30,642.00
Expense Accounts
Budget Transfer No. 65
From: DA.9030.800 Social Security ($ 303.00)
To: DA.9010.800 State Retirement $ 303.00
Budget Transfer No. 66
Increase: RP.0599 Appropriated Fund Balance $ 5,086.00
Use of Fund Balance
Increase: RP.9010.800 State Retirement $12,886.00
Decrease: RP.9060.800 Hospital & Medical Insurance ($ 7,800.00)
Expense Accounts
Budget Transfer No. 67
Increase: RP.0599 Appropriated Fund Balance $ 5,730.00
Use of Fund Balance
Increase: RP.2680 Insurance Recoveries $10,210.00
Revenue Account
Increase: RP.8160.100 Sanitation Personal Services $15,000.00
Increase: RP.1980.400 MTA Contractual $ 50.00
Increase: RP.9030.800 Social Security $ 720.00
Increase: RP.9035.800 Medicare $ 170.00
Expense Accounts
Budget Transfer No. 68
From: A.1410.100 Town Clerk Personal Services ($ 3,000.00)
A.5142.100 Snow Removal Personal Services ($ 1,000.00)
A.7140.100 Recreation Ctr Personal Services ($ 2,500.00)
A.7146.108 Recreation Prog PS – Sports ($ 731.00)
A.8021.100 Planning Board Personal Services ($ 400.00)
To: A.1315.100 Accounting Personal Services $ 150.00
A.1623.100 Recreation Ctr Bldgs – Personal
Services $ 750.00
A.5010.100 Supt Hwy Admin Personal
Services $ 5,600.00
A.7146.120 Recreation Prog PS – Special
Events $ 731.00
A.8020.100 Planner Personal Services $ 400.00
Budget Transfer No. 69
From: A.1315.400 Accounting Contractual ($ 250.00)
A.1315.450 Accounting Training ($ 650.00)
To: A.1315.200 Accounting Equipment $ 900.00
Budget Transfer No. 70
From: A.8510.400 Beautification Contractual $ (900.00)
To: A.7550.400 Celebrations Contractual $ 900.00
Budget Transfer No. 71
From: A.8160.400 Landfill Contractual $ (750.00)
A.7110.401 Parks Contractual $ (1,600.00)
A.1990.400 Contingency Account $ (7,125.00)
To: A.1010.410 Town Board – Video Mtgs $ 975.00
A.1420.445 Special Counsel – Traffic Court $ 1,600.00
A.1440.400 Engineer Contractual $ 6,500.00
A.3510.401 Dog Control – Shelter Agreement $ 400.00
Budget Transfer No. 72
Increase SPL.0599 Appropriated Fund Balance $40,000.00
Use of Funds
Increase: SPL.7110.200 Park Equipment & Capital Outlay $ 5,000.00
Increase: SPL.7110.400 Park Contractual $ 35,000.00
Expense Accounts
Advance of Funds for Initial Costs for the Putnam Lake Park District Fund:
Debit Credit
General Fund: A.0391 Due from Other Funds $40,000.00
A.0200 $40,000.00
SPL Fund: SPL.0200 $40,000.00
SPL.0630 Due to Other Funds $40,000.00
Budget Transfer No. 73
From: A.1621.402 Court Bldg Contractual – Light & Power $( 2,400.00)
To: A.1621.400 Court Bldg Contractual $ 2,400.00
Budget Transfer No. 74
From: GWTP.8130.403 Sewer Contractual – Bldg & Grounds $( 6,000.00)
To: GWTP.8130.405 Sewer Contractual – Service Contracts $ 6,000.00
Budget Transfer No. 75
Increase: SP.0599 Appropriated Fund Balance $1,000.00
Use of Funds
Increase: SP.7110.200 Park Equipment & Capital Outlay $3,700.00
Decrease: SP.7110.100 Park Personal Services ($2,700.00)
Expense Accounts
Budget Transfer No. 76
Increase: DA.2650 Sales of Scrap & Excess Material $1,627.00
Revenue Account
Increase: DA.5140.400 Highway Miscellaneous Contractual $1,627.00
Expense Account
Budget Transfer No. 77
From: DA.5110.400 General Repairs Contractual ($41,366.00)
To: DA.5130.200 Machinery Equipment &
Capital Outlay $41,366.00
Budget Transfer No. 78
From: SWDH.8320.400 Water-Source of Power Contractual $(1,000.00)
To: SWDH.8310.400 Water Admin – Contractual $ 1,000.00
Budget Transfer No. 79
From: A.3621.100 Code Compliance Personal Services $( 350.00)
To: A.3621.402 Code Compliance Contractual $ 350.00
Seconded by Mr. Cook. All In Favor: Aye. Carried.
OTHER BUSINESS
Mr. McCarthy gave a recap of the World War Two dance held at the Recreation Center. Brian Bendict wrote a letter of thanks to the staff at the Recreation Center.
Mr. Cook stated we acknowledged Mr. Major’s letter and we will be dealing with that in 2013.
Mr. Cook stated I would like to give kudos to Mr. Cartwright and Daughters in beautifying their property.
Mr. Cook stated the Front Street Café is open with good food and good prices. I have a special shout out to fireman Tim Stuttle. At last week’s firehouse party after the tree lighting ceremony I appreciated his efforts in chaperoning my two grandkids through the fire house. Lastly, I would like to say thank you to Bob McCarthy for all his hard work in decorating the front of Town Hall and making it look very festive.
Mrs. Nacerino made a motion to add one item to her agenda.
Seconded by Mr. Cook. All In Favor: Aye. Carried.
Mrs. Nacerino made a motion to approve the appointment of Janet Ravo to the position of Account Clerk Typist. This is an upgrade position for her.
Seconded by Mr. Cook. All In Favor: Aye. Carried.
Mr. Griffin stated Janet works in the Accounting office and does a great job and is a terrific team player and it is a well deserved promotion.
Mrs. Nacerino stated absolutely.
Mr. Griffin stated there has been some discussion with individual Town Board members regarding cancelling the December 26, 2012 Town Board meeting. Since it is the day after Christmas and with the meetings and agendas being very light lately is there any consensus to whether or not you would like to cancel the meeting.
Mr. Burns made a motion to add to the agenda for the purpose of cancelling the December 26, 2012.
Seconded Mr. McCarthy. All In Favor: Aye. Carried.
Mr. Griffin made a motion to add the Year End resolution to the agenda.
Seconded by Mr. Cook. All In Favor: Aye. Carried.
Mr. Griffin introduced the following Resolution Year End:
R-1212-04
BE IT RESOLVED that all bills audited by the Town Board of the Town of Patterson be paid and authorization be given for bills and encumbrances that might arise through December 31, 2012, and
BE IT FURTHER RESOLVED that all transfers be automatically approved by the Town Board subject to their review at the new Town Board Meeting. Budget transfers as of December 31, 2012 are to be attached in the Minute book.
Seconded by Mr. Burns. All In Favor: Aye. Carried.
Mr. Griffin stated one of our Town Board members was successful in her race for County Legislature and this will be her last meeting as a Town Councilperson. She has been a Councilperson for 7 years and I have to say she has kept me on my toes. We haven’t always agreed on everything but we always agreed on how we disagreed and I just want to say thank you to Ginny for having done a fantastic job as a Town Councilperson and you will be missed. We would like to present to you a plaque so you can put this in any room in your house.
Mrs. Nacerino stated thank you. She read her departing speech.
PUBLIC RECOGNITION
Mr. Major stated I’m not sure if you voted to cancel the Town Board meeting of December 26, 2012.
Mr. McCarthy stated yes, said second.
Mr. Griffin stated ok just so we are clear let’s make a motion to cancel the December 26, 2012 Town Board meeting.
Mr. Burns made a motion to cancel the December 26, 2012 Town Board meeting.
Seconded by Mr. McCarthy. All In Favor: Aye. Carried.
Mr. Major stated in reference to the letter that I sent to you this Friday, it has nothing to do with the personnel, it has to do with costs and I hope you look at it along those veins. We are looking at a (inaudible) rate above surrounding towns. I would hope you would look at that.
The other thing is whether or not you are going to be doing RFP’s for some of the professional services, it has been about 4 years since you hired your Town Engineer and I think it is good that periodically you do things like that so I would hope going into the new year you consider looking at what RFP’s should go out. One last thing, as it relates to your advertising in the newspapers. Currently you advertise in the Putnam Courier, I have had a subscription for that paper for quite a few years and they don’t cover a lot of Patterson news, except if someone gets locked up for DWI, a bad traffic accident or fire they don’t cover any of the meetings. Clearly the Examiner and the Times do a little better job. The Examiner doesn’t offer legal notices but I would hope you would consider looking to what publication you may want to use next year, specifically finding out from them what their subscription rate is within the Town so we can get the news out to as many as possible.
Ms. Marianne O’Connor stated I wanted to mention that Evelyn Kellogg who was the President of our Senior’s in Putnam Lake for over 25 years has passed away to heaven on the 29th of November and we would like to acknowledge all the years of work that she gave to our community.
Mr. Griffin stated Happy Hanukah and Merry Christmas.
Mr. Cook made a motion to go into Executive Session.
Seconded by Mr. Burns. All In Favor: Aye. Carried.
Mrs. Nacerino made a motion to close Executive Session.
Seconded by Mr. Cook. All In Favor: Aye. Carried.
ADJOURNMENT
There being no further business, Mr. Cook made a motion to adjourn the Town Board meeting at 8:25 p.m.
Seconded by Mr. Burns. All in favor: Aye. Carried.
Respectfully Submitted,
__________________________
Antoinette Kopeck, Town Clerk