PATTERSON TOWN BOARD MEETING

PATTERSON TOWN HALL

1142 ROUTE 311

PATTERSON, NEW YORK 12563

April 10, 2013

MINUTES

PRESENT: MICHAEL GRIFFIN, SUPERVISOR

KEVIN BURNS, COUNCILMAN

CHARLES W. COOK, DEPUTY SUPERVISOR

ROBERT MCCARTHY, COUNCILMAN

ANTOINETTE KOPECK, TOWN CLERK

DONALD M. ROSSI, TOWN COUNSEL

Salute to the Flag and Roll Call.

Supervisor Griffin called the Patterson Town Board meeting to order at 7:30 p.m. with 7 in attendance.

REPORTS

Mr. Griffin asked the clerk to file the reports as read.

Code Compliance - March

Code Enforcement - March

Dog Control Officer - March

E.C.I. - February

Putnam Lake Fire Dept. - None

Patterson Fire Dept.-None

SUPERVISOR REPORTS

Mr. Cook made a motion to approve the Supervisor’s Report for March 2013.

Seconded by Mr. Burns. All In Favor: Aye. Carried.

MINUTES

Mr. Cook made a motion to approve the following minutes:

Bid Opening Minutes - Lawn Bids - March 15, 2013

Bid Opening Minutes - Highway Material - March 20, 2013

Bid Opening Minutes - PLPB Lawn Maintenance - April 8, 2013

Bid Opening Minutes - Maple Avenue Park Renovation - April 8, 2013

Town Board Meeting Minutes- February 27, 2013

Town Board Meeting Minutes - March 13, 2013

Seconded by Mr. Burns. All In Favor: Aye. Carried.

AUDIT OF BILLS

Mr. Cook made a motion to accept Abstract No. 6 as written:

General Fund $67,661.78, Highway Fund $62,202.89, Waste Water Treatment Plant $50,268.74, Putnam Lake Light District $558.93, Patterson Light District $743.00, Putnam Lake Refuse District #1 $20,454.55, Patterson Refuse District #2 $23,194.40, Deerwood Drainage District $0.19, Patterson Park District $85.53, Putnam Lake Park District $8.47, Alpine Water District $1,326.34, Dorset Hollow Water District $1,490.98, Fox Run Water District $22,900.55, Grand Total Abstract $250,896.35.

Seconded by Mr. Burns. Roll Call Vote: Mr. Burns, yes; Mr. Cook, yes; Mr. McCarthy, yes; Mr. Griffin, yes.

KEVIN BURNS

AWARD LAWN MAINTENANCE BID(S) – PUTNAM LAKE

Mr. Burns stated there has been some confusion on the bids and I will table this item to the next Town Board meeting.

PLPAB – REQUEST(S)

Mr. Burns stated we have a variety of requests that include beach registration instructions, forms, rules, information, hours of operation, boat registration and instructions, forms, storage registration, safe boating information and the boat redemption form. Charlie you commented about adding the Town of Patterson to the forms. Does anyone else have any issues with the forms.

Mr. Cook stated I have a couple of comments. On the Beach I.D. Registration is that annually.

Mr. Burns stated yes, once a year.

Mr. McCarthy stated you are only allowed to have four.

Mr. Burns stated yes, they are only giving four.

Mr. McCarthy stated I am a family of five.

Mr. Burns stated I’m a family of six but I’m on the other side.

Mr. Cook stated I also questioned under the “Beach Rules and Information” where it says the following are not permitted, “swimming beyond the ropes and docks unless permitted by the lifeguard and the use of swimmies, rings, floats, life jackets, etc. past the shallow line unless permitted by a life guard”. Is everyone okay with that.

Mr. Burns stated I think a lot of it had to do with the number of people attending the beach that day.

Mr. Cook stated on the “Boat Storage Registration”, is the fee also annually.

Mr. Burns stated yes.

Mr. McCarthy stated on the storage dates, May 1st through December 1^st, its April and it would be nice to start boating now.

Mr. Burns stated ultimately this is the first year and the form will be subject to change next year.

Mr. McCarthy stated the swimming hours are 12:00 p.m. to 5:00 p.m. That seems a little late.

Ms. Dede Lifgren stated we decided to keep it the same way it has been running for the past few years. We can change it.

Mr. Griffin stated regarding the wrist bands, only one family member needs to wear the wrist band and not every single person in the family.

Conversation ensued.

Mr. Burns made a motion to approve the form subject to the feedback you receive from the Board.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

Mr. Burns made a motion to approve the proposal submitted by Allied Biological for a sum not to exceed $6,630.00 for the five lake study that went out for a preliminary study. Dede provided those to the Board. The lowest bidder was Allied Biological.

Seconded by Mr. McCarthy.

Mr. Griffin stated discussion. There is a $6,300.00 amount listed on here. We are not under any obligation to take the low bid. I’m presuming Allied gave you the best proposal for what you were looking for.

Ms. Lifgren stated it was the best for the lowest. The lowest didn’t include an itemized proposal with it.

Mr. Griffin stated ok. This is professional services and it doesn’t require a bid or that we award to the lowest.

Mr. Burns made a motion to approve machine labor and work to be provided for Jackson Beach. The lowest bidder is Eco Site Development for a sum not to exceed $8,680.00.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

Mr. Burns made a motion to approve a three (3) yard dumpster with Suburban Carting for a sum not to exceed $135.00 per month for five (5) months for a total of $675.00.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

Mr. Griffin stated we have a contract with a company that is valid for this year for port-o-potties.

Mr. McCarthy stated Royal Flush.

Mr. Griffin stated I believe that is correct. I think at some point we should get it on record, but we can conceivably go ahead and request they be delivered.

Ms. Lifgren stated for your clarification, there would be two (2) at Warren Beach and one (1) at Jackson Beach. There will also be one (1) at the base ball field.

Mr. Burns made a motion to authorize the Park District to obtain four (4) port-o-potties to be delivered from Royal Flush under our present contract for $115.00.

Seconded by Mr. McCarthy. All In Favor: Aye. Carried.

GARRITY REQUEST – WAIVER OF FEES

Mr. Burns stated we do not have a request for this waiver so we will table this until we receive it.

SAFETY SURFACE – ANNUAL REPLACEMENT ORDER

Mr. Burns made a motion to approve the purchase of 100 cubic yards at $28.00 per yard of mulch for the Maple Avenue Veterans’ Memorial and 100 cubic yards at $28.00 per yard of mulch for Club Court Park for a sum not to exceed $5,600.00. The Highway Department will provide the installation of the mulch.

Seconded by Mr. McCarthy. All In Favor: Aye. Carried.

Mr. Burns made a motion to add one item to his agenda.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

Mr. Burns stated I wanted to compliment Russ Goff’s Department. I was very happy to see that the sweeper arrived in the cul-du-sac and began removing the pebbles in my front yard. They did a stellar job. Great to see them out there.

Mr. Griffin stated I would also like to thank Russ for a tremendous and rapid response for another oil spill in the Putnam Lake area. Approximately150 gallons leaked out of a tank of a house that is not occupied. It ran into a drain into the basement and into the catch basins and then into the lake. Russ immediately acted on it. Everything has been cleaned up.

CHARLES COOK

CHANGE OF TOWN BOARD MEETING TIME – REMINDER

Mr. Cook stated this Board is in favor of changing the Town Board meeting time from 7:30 p.m. to 7:00 p.m. We have had no comments from the public. I would suggest we begin our meetings at 7:00 p.m. starting with the first meeting in May on the 8^th.

RECREATION REQUEST(S)

Mr. Cook made a motion to approve the purchase of softballs and scorebooks from Anaconda Sports in the amount not to exceed $986.50.

Seconded by Mr. Burns. All In Favor: Aye. Carried.

CUB SCOUT PACK #133 REQUEST – WAVIER OF FEES

Mr. Cook made a motion to waive the fee for the Boys Scouts to use the Veterans Memorial Park on the date that is indicated in the letter to arrive from them concerning Pack 133 banquet.

Seconded by Mr. McCarthy. All In Favor: Aye. Carried.

Mr. Cook read a letter from Matt Chibbaro thanking everyone involved with the 2013 Easter Egg Hunt. Also, thanking Russ Goff for his help with the Cornwall Hill Ball field.

LOYALTY DAY CELEBRATION - ANNOUNCEMENT

Mr. Cook read a letter from the Putnam County Council of Veterans of Foreign Wars inviting them to their Annual Loyalty Day Celebration held on Sunday, April 28, 2013 at Putnam County Veterans Memorial Park on Gypsy Trail Road in Kent. It will begin at 11:00 a.m. and conclude at 4:00 p.m.

ROBERT MCCARTHY

AWARD RENOVATION BID(S) – VETERAN’S MEMORIAL PARK

Mr. McCarthy stated we are rejecting these bids. We will table this and rebid.

PATTERSON COMMUNITY CHURCH REQUEST – WAIVER OF FEES

Mr. McCarthy made a motion to approve the fees to be waived for the month of June on Tuesdays for the church.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

GARBAGE DISTRICT II – RECYCLING MEMO

Mr. McCarthy read a letter from Frank Farrell, Garbage District No. 1 and 2 Administrator:

The tonnage collected for 2011 and 2012 were as follows:

For 2012 that is 569.57 tons of recyclables collected that are not going into landfills.

March 2013 ratings for Garbage District No. 2 condominiums:

1. Field & Forest Best in Single Stream Recycling

2. Misty Hills

3. Patterson Village

4. Covington Green

5. Cornwall Meadows

6. Fox Run Worst in Single Stream Recycling

8^th ANNUAL CHILDREN’S EXPO & PUBLIC SAFETY – ANNOUNCEMENT

Mr. McCarthy stated the 8^th Annual Children’s Expo & Public Safety Day is located at the Donald B. Smith Campus, 112 Old Route 6, Carmel, New York from 11:00 a.m. to 3:00 p.m. on Saturday, May 4^th. Operation Safe Child - you can obtain a New York State Safe Child Card with fingerprints and photo to help law enforcement locate missing children.

PATTERSON SPRING CLEAN-UP REMINDER

Mr. McCarthy stated Saturday, April 20^th and 27^th, 2013 are the dates for the Patterson Spring Clean-up. Bags will be available at Town Hall on Friday, April 19^th and 26^th from 10:00 a.m. to 4:00 p.m. Bags will also be handed out on clean-up days from 7:00 a.m. to noon at the Patterson Library and the Putnam Lake Market.

HISTORICAL SOCIETY

Mr. McCarthy stated you are invited to the opening reception of our new exhibit “Taking Sides, Fredericksburg and their Revolution”. It will be held in the lobby of the Patterson Town Hall on Wednesday, April 24, 2013 from 6:30 p.m. to 7:30 p.m. Light refreshments will be served. Judy Kelly-Moberg will introduce the exhibit and those who helped pull it together and share some background information on the research. Supervisor Griffin will share a few comments.

MICHAEL GRIFFIN

HURRICANE SANDY/FEMA-UPDATE

Mr. Griffin stated we received notice from FEMA that we will be reimbursed based on the paperwork submitted by our Planner, Highway Superintendent and staff. The amount is $34,696.00 and also a second payment of $47,036.03. Great job Russ and thank you Rich and Margaux too. This will help with all the overtime worked.

OFFICE OF CHILDREN & FAMILY SERVICES FUNDING – RESOLUTION

Mr. Griffin introduced the following Resolution Authorizing Supervisor to Apply for Office of Children and Family Services Funding:

R-0413-01

WHEREAS, the Patterson Town Board has received a letter dated March 12, 2013 from the Putnam County Youth Bureau advising that the Town of Patterson is eligible for $1,241 in Youth Development Delinquency Prevention Recreation funding and $1,113 in Youth Services funding from the New York State Office of Children and Family Services (the “OCFS”); and

WHEREAS, the Town desires to waive its right to its $1,113 eligibility for Youth Services Funding and to authorize the County of Putnam to claim the Youth Services funding in said amount on the Town’s behalf; and

WHEREAS. the Town Board desires that the Town make application to the OCFS on an annual basis for similar funding as that referred to in said March 12, 2013 letter;

NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the County of Putnam to claim 2013 Youth Services funding in the amount of $1,113 on the Town’s behalf; and

BE IT FURTHER RESOLVED, that copies of the March 12, 2013 letter referred to above and the attachments thereto shall be attached to this Resolution; and

BE IT FURTHER RESOLVED, that the Town of Patterson shall make application to the OCFS for similar funding, as required, for calendar years 2013 and 2014; and

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this Resolution.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

ELECTED OFFICIALS COMPENSATION – LEGAL MEMO/DISCUSSION

Mr. Griffin stated late last year we passed a resolution that said after this year part-time Elected Official’s would no longer be receiving medical benefits. We received a memo from the Town Justice’s and it said there is case law and a lot of opinion that states it can’t be done during a Judge’s term of office. Since Judge King is running for re-election in November and Judge Mole´ will be running for re-election next year, the Board needs to consider whether we want to modify that resolution to say that “in their succeeding terms of office that will not be available”. I need you to think about this and get back to me on what course of action you want to take. The Town Attorney did a very thorough extensive memo and supported the Judge’s contention that his compensation could not be changed during his term of office.

Conversation ensued.

TOWN COMPTROLLER’S MEMO – VERIZON

Mr. Griffin made a motion that we authorize the Town Comptroller to switch to Verizon State Contract for Telecommunication Telephone Services and approve the Town Comptroller’s memo as written and save 20% on phone services.

Seconded by Mr. Burns.

Mr. Cook stated discussion. Have we ever had a telephone audit at Town Hall.

Mr. Griffin stated Rich checks all the phone lines to make sure that we are being properly billed for what the phone numbers are and Trish audits the bills on a regular basis.

LABOR CONSULTANT’S PROPOSAL

Mr. Griffin stated I wrote to Michael Richardson again and he sent us a proposal. I recommend that the study be done on an hourly basis and he would adjust his fees to $95.00 per hour from working at home and $150.00 for out of office or field work. No charge for driving time and he anticipates the analysis would cost about $2,000.00. Is the Board interested in having that study done.

Mr. Cook stated do we have a start date.

Mr. Griffin stated it will start as soon as we sign the agreement.

Mr. Griffin made a motion to hire Michael Richardson, Labor Relations Consultant for an amount not to exceed $2,000.00 for a study of efficiencies for our Sanitation District.

Seconded by Mr. Cook. All In Favor: Aye. Carried.

Mr. Griffin made a motion to add Executive Session Legal to his agenda to discuss a tax bill.

Seconded by Mr. Burns. All In Favor: Aye. Carried.

OTHER BUSINESS

Mr. Griffin stated the Third Annual Putnam County Public Health Summit is being held Wednesday, May 22, 2013 from 8:30 a.m. to 4:00 p.m. at the Putnam Hospital Center, Michael T. Webber Auditorium.

Mr. Griffin made a motion that all billing fees less the $75.00 application fee be refunded to Mr. Dan Godfrey. The refund will be $675.00.

Seconded by Mr. Burns. All In Favor: Aye. Carried.

Mr. Cook stated he will have to start his process all over, correct.

Mr. Griffin stated yes.

Mr. Griffin stated we have a letter from Metro North Rail Road dated April 4, 2013 to inform us that on Sunday, April 7, 2013 the MTA will implement the next phase of its largest service expansion in its 30 year history. This will provide an additional 187 trains per week in addition to the 56 trains that were added last October. This is an increase of 6%. The next round of improvements will take place in October.

PUBLIC RECOGNITION

Mr. Major stated how are you getting the message out to the public that you are changing the time of the meeting. Are you putting out a Press Release.

Mr. Griffin stated yes, I also think we have to do a formal notification, a Legal Notice.

Mr. Major stated I have a suggestion for one of our Councilperson’s regarding recycling. If he stops dumpster diving to take all of those deposit bottles back and leaves them in the dumpster, they will probably go from four to three. It sounds like number six isn’t doing well, it’s great to hear it here, but how do we get the message to the folks that they should be doing a better job.

Mr. Cook stated I would presume Frank Farrell is in touch with the officer’s of the Homeowners Association in each of those areas.

Mr. McCarthy stated he sent a letter to the management companies in the Condominium Associations.

Mr. Griffin stated there may be a point when fines will be involved.

Mr. Major stated how much will we be saving from Verizon.

Mr. Griffin stated 20%. In terms of real dollars, not much this year because we are only switching a small amount of lines over. This year maybe a few hundred, next year it will be a few thousand.

Mr. Major stated wouldn’t this be a good time to have some kind of a system so at least the main number can be staffed during a disaster.

Mr. Griffin stated currently the Town Planner is working with the Deputy County Executive and our head of maintenance to be in a full back-up generator for this site as well. We are hoping there will be some emergency management money for that. We anticipate that someone will spend about $60,000.00 to upgrade so we can keep this building fully operational throughout storms.

EXECUTIVE SESSION LEGAL

There being no further business, Mr. Cook made a motion to go into Executive Session at 8:20 p.m.

Seconded by Mr. Burns. All In Favor: Aye. Carried.

Mr. Burns made a motion to close Executive Session at 8:50 p.m.

Seconded by Mr. McCarthy. All In Favor: Aye. Carried.

Mr. Griffin called the meeting back to order at 8:50 p.m.

ADJOURNMENT

There being no further business, Mr. Cook made a motion to adjourn the Town Board meeting at 8:50 p.m.

Seconded by Mr. McCarthy. All in favor: Aye. Carried.

Respectfully Submitted,

__________________________

Antoinette Kopeck, Town Clerk