PATTERSON TOWN BOARD MEETING

PATTERSON TOWN HALL

1142 ROUTE 311

PATTERSON, NY 12563

MARCH 11, 2009

MINUTES

PRESENT: MICHAEL GRIFFIN, SUPERVISOR

JOSEPH CAPASSO, COUNCILMAN

GINNY NACERINO, COUNCILWOMAN

EDMOND O’CONNOR, DEPUTY SUPERVISOR

ANTOINETTE KOPECK, TOWN CLERK

TIMOTHY CURTISS, TOWN COUNSEL

ABSENT: ERNEST KASSAY, COUNCILMAN

Salute to the Flag and Roll Call.

Supervisor Griffin called the Patterson Town Board meeting to order at 7:30 p.m. with 21 in attendance.

TOWN ENGINEER – TABLE FOLLOW-UP

Mr. Griffin stated as per our new tabling policy, we are required to bring these items up at the next meeting. Since Mr. Kassay is not with us this evening and this was his agenda item, I listed it as an item to be brought up at the beginning of the meeting.

Mr. O’Connor stated we also had a motion made at the last meeting, which was passed that we would not have a complete vote on the Town Engineer until we had all five Board members present.

Mr. Bruce Major stated I specially remember at the last meeting that the issue relative to a vote at the following meeting, Mrs. Nacerino made a motion that was specific to the Town Engineer as it relates to the RFP. It made no mention of any other resolution. I don’t understand why you would have to table this other resolution. The attorney clearly said you could make that specific change for that one item and that is how you voted.

Mr. O’Connor stated we are not talking about the medical resolution.

Mr. Major stated I’m sorry, I thought you were talking about that.

Mr. O’Connor stated we will schedule the interviews for the Town Engineer for April 21, 2009 at 3:30 p.m.

Mr. Griffin asked Mrs. Kopeck to advertise the Legal Notice.

Mrs. Kopeck stated ok.

Mr. Major stated I have had the opportunity over the last week to review the minutes for the two years that the Town Board has been handling engineering. The only comments I have heard about excessive expenditure has only been in the last four months. In looking at the bills, I noticed that calendar year 2008 there was an additional expenditure to the Town Engineer in the amount of $100,000.00. That included the (inaudible) report for Putnam Lake for $30,000.00. The engineering for the Town Court was $65,000.00 and then there was $5,300.00 for the carp dam. The concern I have is that it appears that the Town Board is not following the rules that they should be following. If you look at the $30,000.00 expenditure for the dam study that was first raised in June of 2007, if it was an emergency measure, I could see giving Stantec the job because it was an emergency job and it had to be done. No resolution was passed authorizing the expenditure until February of 2008. A clear eight months later. I really think that should have gone out for bid. The next one was the $65,000.00 for the Town Court. Here again, I believe that

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 2

TOWN BOARD MEETING

amount of money should have gone out to bid. Interesting, the $5,300.00 for Town Engineer services for the carp dam did go out to bid. According to the minutes of the meeting, there were two other bids one for $7,000.00 and one for $8,000.00. I didn’t see the bids but that was the statement that was made in the record. The point I am saying is if it is important to do a bidding process, whether it be RFP or a bid for services for $5,300.00, why aren’t you doing it for the larger ones. Nowhere in the records are there any complaints relative to Stantec’s expenditures until just recently. If you subtract the $100,000.00 for 2008 in extra contracts you gave them, maybe his bill wasn’t so high. All I am suggesting is that you really look at these things and take into consideration that these things should be going out to bid. I believe today you will have a bid for a copier. That certainly is a lot more than $30,000.00.

Mr. Capasso stated no less than that but it should go out to bid.

REPORTS

Code Compliance- February 9 through March 6, 2009

Code Enforcement – February

Dog Control Officer – February 2009

E.C.I - February

Putnam Lake Fire Dept.-None

Patterson Fire Dept.-None

SUPERVISOR REPORTS

Mrs. Nacerino made a motion to accept the Supervisor’s Reports for November and December 2008.

Seconded by Mr. O’Connor. All In Favor. Aye. Carried.

MINUTES

Mrs. Nacerino made a motion to accept the Town Board minutes listed on the agenda of March 11, 2009.

Bid Opening - General Municipal and Technical Engineering Services – January 27, 2009

Bid Opening – Video Taping of Town Board Meetings – February 9, 2009

Public Hearing – Fees – Chapter 87 – Minutes – February 11, 2009

Public Hearing – Zoning – Chapter 154 – Minutes - February 11, 2009

Public Hearing – Vehicles and Traffic – Chapter 150 – Minutes - February 11, 2009

Public Hearing – Control of Animals – Chapter 154 – February 11, 2009

Town Board Meeting Minutes – February 11, 2009

Town Board Meeting Minutes – February 25, 2009

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

AUDIT OF BILLS

Mrs. Nacerino made a motion to approve the following bills chargeable to 2009:

General Fund $57,280.33, Highway Fund Item 1 – General Repairs $315.62, Highway Fund Item 3 – Machinery $10,363.65, Highway Fund Item 4 – Miscellaneous $2,668.74, Highway Fund – Item 4 - Snow $12,391.85, Highway Fund - Employee Benefits $996.73, Waste Water Treatment Plant $5,772.94, Capital Fund $2,321.80, Putnam Lake Light District $1,611.00, Patterson Light District $1,603.00, Putnam Lake Refuse District #1 $28,522.02, Patterson Refuse District #2 $32,830.44, Patterson Park District $9,108.72, Alpine Water District $550.00, Dorset Hollow Water District $1,123.08, Fox Run Water District $32.06, Trust & Agency $668.74, Grand Total Abstract $168,160.72.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 3

TOWN BOARD MEETING

Seconded by Mr. Kassay. Roll Call Vote: Mr. Capasso; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

GINNY NACERINO

RECREATION DIRECTOR REQUESTS/EASTER EGG HUNT

Mrs. Nacerino stated I have a request from the Recreation Department. One is for a new hire for an exercise instructor. Mr. Blanar, Recreation Director is recommending Victoria Beltran as an experienced Zumba Instructor for the amount of $45.00 per hour which would be twice a week.

Mrs. Nacerino stated Mr. Blanar how many hours a week will this class run.

Mr. Blanar stated because of the way the enrollment fell we were going to offer one hour on Thursday night and one hour on Saturday morning. We only had one person sign up for the Saturday morning class, so right now we are only going to do the Thursday night class.

Mrs. Nacerino stated how long is the session.

Mr. Blanar stated eight weeks.

Mrs. Nacerino stated is there going to be a minimum amount of participants.

Mr. Blanar stated the minimum would be six to cover the costs. It’s the newest craze in all the gyms. We covered our expenses for the instructor for eight weeks and hopefully it will grow from there.

Mr. Capasso stated how many people are signed up for Thursday night.

Mr. Blanar stated seven and they pay $75.00 for eight weeks. All the other Carmel and Brewster Recreation Centers are all $80.00 or $85.00.

Mr. Capasso stated can they get there money back if they don’t like it.

Mr. Blanar stated once they sign up its non-refundable.

Mrs. Nacerino made a motion to accept Victoria Beltran as the Zumba Instructor at a rate of $45.00 per hour for one hour per week for eight weeks.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

Mr. Griffin stated Mr. Blanar make sure she stops up to see Sue to get all her paperwork to fill out.

Mrs. Nacerino stated the second request from Mr. Blanar is a request for new hire of Danielle Marchand as a professional photographer. She will be offering photography classes once a week starting in March. The request is to be hired at a rate of $32.50 per hour for the first session and $40.00 for sessions thereafter.

Mrs. Nacerino stated why is there a twenty-three percent increase in the second session.

Mr. Blanar stated when we originally met and discussed salary we agreed on $40.00 per hour. Based on the enrollment we got so far, I called her and asked her if she would be willing to lower her side so we could equal it out. She was willing to do that and that is when we agreed on the $32.50 for the first session and hopefully word will get out amongst the people on how great the program is and we will get more people for the next session. If that is the case then we bump her back up to $40.00 per hour.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 4

TOWN BOARD MEETING

Mrs. Nacerino stated is this a once a week class for eight weeks.

Mr. Blanar stated yes on Saturdays.

Mrs. Nacerino stated I would feel more comfortable making the motion to accept this for $32.50 per hour and revisiting the $40.00 an hour based on the success of the program.

Mrs. Nacerino made a motion to accept the hiring of Danielle Marchand at $32.50 per hour for two hours per week for eight weeks contingent upon five people in the class per class.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

Mrs. Nacerino stated I have a conference request form for the New York State Park and Recreation Conference and Business Expo from Raymond Blanar for $846.00. I believe we approved some conferences just four weeks ago. One was for $1,200.00 and the other was $400.00. While I certainly appreciate the opportunity for professional development, I think that during this hard economic time we must prioritize our expending as we would our households. I think I speak for the silent majority when I say that this Board has to be mindful for every tax dollar that we spend.

Mrs. Nacerino made a motion to deny this request to allow Mr. Blanar to attend the New York State Park and Recreation Conference.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

EASTER EGG HUNT

Mrs. Nacerino stated I would like to announce that the Easter Egg Hunt is scheduled for Friday night April 3, 2009 at the Patterson Firehouse at 6:30 p.m. In case of inclement weather it will be held the following Friday, April 10, 2009 at 6:30 p.m.

Mr. Blanar stated I met with Tammy and Eleanor Smith to discuss the egg hunt and all of us agree that it doesn’t make sense for the Fire Department to do one egg hunt and the Recreation Center to do another. We decided to join it together. Eleanor actually had the idea to do a twilight egg hunt where you bring a flashlight and look for eggs. It’s a whole new approach and we are going to try it out and see how it goes. The smallest kids will go first then the older kids. We will have pictures with the Easter Bunny and snacks. We roped off sections for each age group so everyone gets the same amount of eggs. We have security so that won’t be an issue.

Mrs. Nacerino stated great. That sounds like a nice change. If it doesn’t work, you go back to the way you were doing it. It sounds like it would be successful.

Mr. Blanar stated I just wanted to speak to you briefly about the conference that you denied. I know the last one was approved and things are tight but this is the last conference I plan on asking to go to for the year. Considering this is the New York State Park and Recreation Conference for all of the Recreation Directors and Assistants from throughout the State. I thought it was on par for what I do. It just happened to fall one month after the one I will be attending next week for all the camps. I don’t know if you can revisit this but I feel that this is a necessity to any Recreation Director within the State. Knowing that Bill Huestis goes every year for the last twenty-five years, I just thought that it was very pertinent to the position. If not, I understand.

Mrs. Nacerino stated I don’t mean to discredit towards any of these conferences. I know they are all very valuable and they all warrant merit however, in these tough economic times we really need to tighten our belts. I think this Board recognizes that it is absolutely essential for us to do. If you could do this next year and alternate and do different conferences different years. I think you are going on about five conferences

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 5

TOWN BOARD MEETING

already this year, which also takes you away from your position. I think your degree in recreation management makes you qualified to take the position and these are just enhancers to the position and the degree that you have. That is how the Board feels and that is why we voted no.

Mr. Blanar stated again the three I have been on have been a single day and they were approved out of last year’s budget. I’m just looking for ones that are pertinent to my position. I understand I could go next year, but when I plan on doing things, for example bring anywhere from a net profit of $10,000.00 to $15,000.00 just this summer in camps, I felt that the camp conference was pertinent. In order to keep growing with our programs and continuing to produce the ones that we have already, I thought that the $800.00 you would invest now for an annual conference where I could network and meet people throughout the State and get their ideas of what they do on a daily basis.

MEDICAL BENEFITS COMMITTEE - RECAP

Mrs. Nacerino stated the objective of this committee was to explore the ever-rising cost providing health insurance. We decided that a letter to different government agencies within Putnam County to gain some insight might be a good idea. I drafted a letter and will read you the opening paragraph so you will know what we plan to do:

As you know the escalated cost for a government agency to provide health insurance to it’s employees has a tremendous impact on the taxpayer. In an effort to reduce this burden, the Town of Patterson has formed a committee to explore what cost effective actions may be available to us without compromising the level of care afforded to our employees. As such, a committee consisting of myself, Councilman O’Connor and Patterson resident Bruce Major determine that the best approach would be to seek the input of local governments within Putnam County. We believe that gaining insight into the medical plans or options that are being leveraged in our neighboring communities will assist us in identifying cost savings approach for our Town.

Mrs. Nacerino stated we have a list of questions that we are proposing to them and hopefully they will give us feedback. We also invited them to join our task force so that we may improve the health care policies, which would be most cost effective. This letter will be going out shortly to all the municipalities, County and the school districts as well.

FASHION SHOW

Mrs. Nacerino stated the Patterson Junior Recreation Board, which I chair and in conjunction with the Patterson Recreation will be hosting the Third Annual Fashion Show on May 1, 2009 at Thunder Ridge. This is the fashion show for “Phenomenal Women” and this event has proven to be highly successful in the past years. Not only is it a fundraiser, it also personifies the spirit of our community. It draws together from both Putnam Lake and Patterson. I’m very proud to announce that this year’s honorary is Patti Haar who is truly a phenomenal woman. Patti has chosen National Multiple Sclerosis Society for all proceeds to be donated. I spoke to a representative today and they will be happy to join forces with us and will be at the fashion show on May 1, 2009 and will set up a table. They will be recruiting walkers for the MS Walk in Putnam County, which will be May 1, 2009 and also to assist with pledges to help bring in funds for the MS Society.

EDMOND O’CONNOR

RESOLUTION – CHANGES IN PERSONNEL POLICY

Mr. O’Connor introduced the following Resolution for Changes in Personnel Policy Regarding Medical Insurance for Retirees:

R-0309-01

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 6

TOWN BOARD MEETING

WHEREAS, the Town of Patterson wishes to rescind Resolution No. R0906-03, in which the Town of Patterson amended the “Medical Insurance for Retirees” section of the Town Personnel Policy to allow retirees or persons separating from Town service who were previously qualified, the opportunity to opt out of receiving Town medical benefits; and

WHEREAS, the Town of Patterson wishes to amend the “Premium Payment” provision of the “Medical Insurance for Retirees” section of the Town Personnel Policy with respect to employees who retire or separate from Town service on or after January 1, 2009 to reflect the following:

Premium Payment – For retired employees who have completed ten (10) years of service, the Town will contribute thirty-five percent (35%) of the premium for an individual plan or family plan, and the employee will be responsible to pay the difference in cost. For retired employees who have completed fifteen (15) years of service, the Town will contribute fifty percent (50%) of the premium for an individual plan or family plan, and the employee will be responsible to pay the difference in cost. For retired employees who have completed twenty (20) years of service, the Town will contribute one hundred percent (100%) of the premium for an individual plan and seventy-five percent (75%) of the premium for a family plan, and the employee will be responsible to pay the difference in cost. For retired employees who have completed twenty-five (25) or more years of service, the Town will contribute one hundred percent (100%) of the premium for an individual plan and ninety percent (90%) of the premium for a family plan, and the employee will be responsible to pay the difference in cost.

NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Patterson hereby rescinds Resolution No. R0906-03 and, thus, “in lieu” payment will no longer be made to a retiree or person separating from Town service who elects to opt out of receiving Town medical benefits; and

BE IT FURTHER RESOLVED that the Town Board of the Town of Patterson hereby amends the “Premium Payment” provision of the “Medical Insurance for Retirees” section of the Town Personnel Policy with respect to employees who retire or separate from Town service on or after January 1, 2009 as follows:

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this resolution.

Seconded by Mrs. Nacerino.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 7

TOWN BOARD MEETING

Mr. Capasso stated weren’t you supposed to find out how many people were collecting.

Mr. O’Connor stated the amounts change from time to time. I think this is a matter of policy and it would be a long lasting policy. I don’t think there is any part in this that is inappropriate. If it turned out in a given year there were four people on one and three on the other who knows what that would be a couple of years from now. As far as the other question that came up as to what kind of time people would have in order to switch to in-lieu of to medical insurance, I spoke with the Town Comptroller and other people and there is a policy in place by the State as to when changes can be made. I can’t see making a separate policy in regard to this. What the policy is, it should apply to people who are contemplating retirement as much as people who are not contemplating retirement. We can’t have two different standards. Whatever the period is under State law in which you can change is the period in which you could change. It is what it is.

Mr. Capasso stated are the people who are on this already grandfathered in.

Mr. O’Connor stated the people who are on this already, which is one that I am aware of, is grandfathered in.

Mr. Griffin stated that is yet to be determined.

Mr. O’Connor stated as of now it is grandfathered in. This does not change that. This has people who retire after January 1, 2009, so this would not apply to them. There might be other restrictions and we are waiting for a response from the State.

Mr. Griffin stated that other individual is no longer retired. He is back as a Town employee. He is also on a Board that is not entitled to health insurance. Whether that has anything to do with it or not is up to the Attorneys.

All In Favor: Aye. Carried.

BURDICK FARMS SUBDIVISION-ESCROW FEES

Mr. O’Connor stated Mr. Curtiss, Town Attorney received a check for $55,021.83 for fees owed from the Burdick Farms subdivision. Kellard Sessions Consultants, P.C. is preparing to submit an application to reinstate the Burdick Farm subdivision. The Planning Board and the Town Planner suggested that we start an escrow account in the amount of $6,000.00.

Mr. O’Connor introduced the following Resolution for Authorization for Reduction of Escrow Fees to be Paid by Robert Mancini:

R-0309-02

WHEREAS, Robert Mancini is the current owner of a certain parcel of property located at Bullet Hole Road in the Town of Patterson, State of New York and designated as Tax Map Nos. 23.-2-27, 23.-2-32, 34.-3-63 and 34.-3-60 (the “subject property”), which was formerly owned by Vincent Condito and Vista Development, LLC; and

WHEREAS, prior to the sale of the subject property to Robert Mancini, the subject property was in the process of obtaining subdivision approval from the Planning Board of the Town of Patterson; however, conditional approval of the subdivision lapsed prior to final subdivision approval; and

WHEREAS, the new owner of the subject property, Robert Mancini, now wishes to continue with obtaining final subdivision approval for the subject property; and

WHEREAS, given the fact that the Town Engineer has already performed and been compensated for a portion of the requirements in connection with the review of plans and

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 8

TOWN BOARD MEETING

submissions for subdivision with respect to the Burdick Farms Subdivision application submitted by the former owners of the subject property, the Town Planner has recommended that the escrow fees, which are to be paid by Robert Mancini with respect to his subdivision application, be reduced to $6,000.00 instead of the customary $13,200.00 escrow fees; and

WHEREAS, the Town Board wishes to accept the recommendation of the Town Planner for said reduction of the escrow fees to be paid by Robert Mancini;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the reduction of escrow fees to be paid by Robert Mancini with respect to the subdivision of the parcel of property located at Bullet Hole Road in the Town of Patterson, State of New York and designated as Tax Map Nos. 23.-2-27, 23.-2-32, 34.-3-63 and 34.-3-60; and

BE IT FURTHER RESOLVED that the escrow fees to be paid by Robert Mancini shall be reduced to $6,000.00; and

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this resolution.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

VACATION REQUESTS

Mr. O’Connor made a motion to approve two vacation requests dated Mach 4, 2009 for two days and one for March 4, 2009 for four days.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

TOWN CLEAN-UP – SET DATE

Mr. O’Connor stated we will be having a Town clean up and we are in desperate need of it. The dates are the last weekend in April on the 25^th and 26^th and the first weekend in May on the 2^nd and 3^rd. The PLCC is going to help.

Ms. Carrie Weizenecker stated we were walking on Cornwall Hill Road and the litter is unbelievable the Town really needs some sprucing up. I know we do the clean up week. The schools are doing so much with the kids to get them earth friendly, and to recycle. I made a flier and we are thinking about offering coffee and donuts to start off. Everyone could pick up their bags and go off and clean and have a list of areas that we know are bad. I also looked at some little prizes like stickers. I also contacted the information person at the school and she said she would be more than happy to put out fliers there. I developed an earth day bingo and if they fill it in and bring it back, they can get a prize. I contacted Amy to see if anyone from the Chamber of Commerce was interested and she suggested the Boy Scouts and Girl Scouts.

Mr. O’Connor stated I will work on organizations like the PLCC, church groups and so on. Brighten the corner where you are will be our motto. We are asking people to clean where they live. This year it’s a real job. We will have to be very cautious with the young kids.

Ms. Weizenecker stated can we mark the roads where we will be cleaning.

Mr. O’Connor stated yes.

Mrs. Nacerino stated Carrie can I also suggest that you send the flier to the Brewster Schools so that the children living in Putnam Lake can participate as well.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 9

TOWN BOARD MEETING

Ms. Weizenecker stated yes. Can we also have a six foot wedge given as a prize to the biggest group.

Mr. O’Connor stated I am looking for bags right now.

Mr. O’Connor made a motion to add two items to his agenda that came up today.

Mr. O’Connor made a motion for the Town Clerk to attend the Town Clerk County Conference on March 19, 2009 at the Westchester Putnam Clerks Conference. There is a registration fee of $25.00 and transportation of $36.00 for a grand total of $62.00.

Seconded by Mr. Capasso. All In Favor: Aye. Carried.

Mr. O’Connor stated we received a letter from the Deputy County Training for the County of Putnam. They are taking over some of the property in the Great Swamp Conservation area for a grand total of two hundred acres. The County is suggesting that they become the lead agency and to transfer to the Putnam County Nature Conservancy and to the New York State DEC so some taxes will be paid on it. They would like us to expedite the consideration of request for us to consent to the Putnam County Legislature serving as lead agency so there would be no question as to who is in charge of this program.

Mr. O’Connor made a motion to authorize the Town Supervisor to respond to the Department of Law of the County of Putnam to tell them that we consent to them to being the lead agency and taking these properties.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

MICHAEL GRIFFIN

BUDGET TRANSFERS

Mr. Griffin stated we have a request from the Comptrollers office to clean up 2008 Budget Adjustments No.’s 54 through 57. 54 is to move money from the Assessors Update and Training Lines and Contractual Lines. 55 is to move money from the Contingency Account to Recycling Personal Services and Recreation. 56 is Contingent Account to Special Counsel and Contractual and Special Counsel Traffic Court and Judgment and Claims. 57 is from Recreation Contractual to Recreation Building Contractual.

Mr. Griffin made a motion to approve the Budget Tranfsers No.’s 54 through 57.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

Mr. Griffin stated 2009 Budget Transfer request No. 1 to move money from Recreation Buildings Personnel to Town Hall Buildings. That is for paying for Mr. Fava from both places. Budget Transfer request No. 2 Environmental Conservation Inspector Personnel to Contractual Line $1,000.00.

Mr. Griffin made a motion to approve 2009 Budget Transfers No. 1 and No. 2.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

RECEPTION COPIER – LEASE AGREEMENT

Mr. Griffin stated I would like to thank our Town Planner. I know he has been working out of title and that has been sometimes been raised as an issue, but he stepped up to the plate. We had a little confusion about who was going to take care of this. Mr. Williams put this together so we could get started on this since our lease is up.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 10

TOWN BOARD MEETING

Mr. Griffin made a motion to authorize the Town Clerk to advertise the bid for a sixty- month lease for a Canon Image Runner Copier 3245I based on the lease copier, scanner advertisement for bid dated March 11, 2009.

Seconded by Mr. O’Connor.

Mr. Capasso stated you are specifying a certain type of copier.

Mr. Griffin stated yes. We have a Canon Image Runner that we are very happy with and we tried other that we have been unhappy with so we want to stay with the Canon.

Mrs. Nacerino stated when is the lease up.

Mr. Griffin stated March 16, 2009.

Mrs. Nacerino stated can you lease it month to month until this is all taken care of.

Mrs. Kopeck stated I don’t know.

Mr. Griffin stated I think you can but we would rather not.

All In Favor: Aye. Carried.

FIRE DEPARTMENT CONTRACTS

Mr. Griffin stated I received a call from the Fire Department and they have been requested by the Comptrollers Office from the State to provide the office with copies of current contracts with the municipalities that they serve. I am going to ask the Board if they would like to entertain this since these contracts only arrived at 5:00 p.m. tonight. They are standard contracts that we have used year after year but since we have a new member on the Board, I don’t know if you want to move on it tonight or hold it over until the next meeting.

Mrs. Nacerino stated Mr. Capasso will not be here for the next meeting, I think that the Board members that are familiar with this contract from year to year there is no sense in postponing it.

Mr. Griffin stated there is no mystery to this contract.

Mr. Griffin introduced the following Resolution for Acceptance of Fire Protection Contract with Patterson Fire Department No. 1, INC.:

R-0309-03

WHEREAS, there has been duly established in the Town of Patterson a fire protection district known as the Patterson Fire Protection District No. 1, which encompasses a portion of the Town and is on file in the Town Clerk’s office; and

WHEREAS the Patterson Fire Department No. 1, Inc. has proposed to provide fire protection services to said District for the term and for the compensation set forth in the attached Contract; and

WHEREAS, the Town Board of the Town of Patterson wishes to enter into the attached Fire Protection Contract with the Patterson Fire Department No. 1, Inc.;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby approves the Fire Protection Contract with the Patterson Fire Department No. 1, Inc.; and

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 11

TOWN BOARD MEETING

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute the Fire Protection Contract and any and all other documents necessary to give effect to this resolution.

Seconded by Mr. O’Connor. Roll Call Vote: Mr. Capasso; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

Mr. Griffin stated this is for $709,401.00.

Mr. Griffin introduced the following Resolution for Acceptance of Fire Protection Contract with Putnam Lake Fire Department, Inc.

R-0309-04

WHEREAS, there has been duly established in the Town of Patterson a fire protection district known as the Putnam Lake Fire Protection District No. 2, which encompasses a portion of the Town and is on file in the Town Clerk’s office; and

WHEREAS the Putnam Lake Fire Department has proposed to provide fire protection services to said District for the term and for the compensation set forth in the attached Contract; and

WHEREAS, the Town Board of the Town of Patterson wishes to enter into the attached Fire Protection Contract with the Putnam Lake Fire Department, Inc.;

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Patterson hereby approves the Fire Protection Contract with the Putnam Lake Fire Department, Inc.; and

Seconded by Mr. O’Connor.

Mr. Griffin stated the contract is for one year $328,030.00.

Roll Call Vote: Mr. Capasso; yes, Mrs. Nacerino; yes, Mr. O’Connor; yes, Mr. Griffin; yes. Roll Call Vote: Carried.

CSEA REQUEST – VISION PLAN MODIFICATION

Mr. Griffin stated I received a letter from Mr. Glen Blackman who is the Labor Relations Specialist:

We discussed that there is an issue regarding the cost of the Vision Plan in the final six months of the third year of the contract. Current agreement allows for $280.00 in vision benefits. The plan plus the writer selected will be $284.64 beginning July 1, 2011. However, effective January 1, 2009 the rate will be less than $280.00. It will be $264.84. As you indicated in your conversation, you didn’t feel this was a problem and were willing to pay the difference in the final six months because of the savings up front. If this is acceptable, please initial the attached and return to me and the benefit can begin.

Mr. Griffin stated is there any objections to this. We will save money on this deal.

Mr. Griffin made a motion to approve the CSEA request for CSEA Vision Plan as per the letter dated February 23, 2009 from Glen Blackman.

Seconded by Mrs. Nacerino. All In Favor: Aye. Carried.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 12

TOWN BOARD MEETING

TOWN MAINTENANCE AND REPAIR POLICY – DISCUSSION

Mr. Griffin stated there has been some confusion about the problem we are having with the air handlers, we needed to get service work done, and we weren’t sure what was wrong with the unit. We had explored contractors. Mr. Fava interviewed several major firms and gave us his recommendation. When the problem came about with getting the air handler repaired there was a suggestion to get prices. I would like some clarification from the Board. The purpose of getting a contractor on board is so we don’t have to get prices for every repair that is required. Do we want to continue with that policy or do we want to change it.

Mr. Capasso stated the only reason why I mentioned that is because Mr. Fava mentioned to me that the wall has to come down and that would be a big project. It turned out not to because Mr. Fava figured out how to get the cover out without taking the wall down. I was there to help him. I think it worked out fine.

Mr. Fava stated yes, it’s completed.

Mr. Griffin stated the contractor that we got the prices from that we decided was the best local contractor for the lowest price, actually came and did the work. Are we going to stay with the policy of using Hudson Mechanical for these types of repairs without asking

Mr. Fava to go out and get prices.

Mr. Capasso stated if it is going to be over a certain dollar shouldn’t we get estimates.

Mr. Griffin stated so we are going to stay with the policy that is in place.

Mr. Capasso stated there is an air conditioning unit at the Recreation Center that is not working.

Mr. Fava, Building and Maintenance Operations stated yes we have one unit that is not working and we are not sure about another unit until we test it out in the warmer weather.

Mr. Capasso stated have you gotten any repair orders on that.

Mr. Fava stated we haven’t moved forward on that because it is something we don’t use often. It is in the men’s locker room and it is not an essential air conditioner.

Mr. Capasso stated I believe that air conditioner is still under warranty.

Mr. Fava stated I don’t think so. We checked into that and I thought we only had a one-year warranty on all the mechanical equipment.

Mr. Capasso stated the compressor is five years. Can you check into that before the warranty expires.

Mr. Fava stated I will.

TOWN HALL LAWN WATERING – DISCUSSION

Mr. Griffin stated last week we discussed watering the front lawn at the Town Hall. One of the issues is that the well is contaminated with salt. One of our residents, Mr. Major has recommended that we consider water barrels. Thank you for the suggestion.

Mr. Capasso stated rain barrels.

Mr. Griffin stated yes. They have a spigot on the bottom and when they fill up with water, we can then water the lawn. The Town Planner downloaded information on a

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 13

TOWN BOARD MEETING

variety of rain barrels. If the Board would like to consider which one they would like and if they like the idea of using the rain barrels please let us know.

Mrs. Nacerino stated Bruce I think that is a wonderful idea.

Mr. Capasso stated how many rain barrels will we be using.

Mr. Griffin stated about six.

Mr. Capasso stated do we want them sitting in front of the Town Hall.

Mr. Griffin stated that is why you need to look at them to see what is appealing.

Mr. O’Connor stated some are attractive and some are not.

Mr. Griffin stated years ago, Walt had the kids paint the garbage barrels and they looked pretty attractive. If the Board would look at them, we can bring it up at the next meeting.

AGENDA POLICY – DISCUSSION

Mr. Griffin stated back in October we had a discussion as to how we were going to handle the agenda. I thought we were going to have all the information go to Sue in my office. If there was any confusion because Sue has been on vacation this week, then I apologize. Do we want to stay with that policy that everything will go to Sue and then we can give it to Antoinette Kopeck, Town Clerk and she can add everything that needs to be added.

Mr. Capasso stated in the event that Sue is not there again, what do we do.

Mr. Griffin stated leave a message on the machine. She takes her messages off.

Mr. Capasso stated what if she is laid up in the hospital.

Mr. Griffin stated she was on vacation and she was emailing me things and getting her phone messages. I don’t know what kind of vacation that was, but she did it. Welcome back.

JOSEPH CAPASSO

Mr. Capasso stated I was looking over the Personnel Policy and under Supplies, Tools, Equipment and Fuel Usage I noticed we do not have cell phones listed. I would like to add cell phones to this policy.

Mr. Capasso introduced the following Resolution for Changes in Personnel Policy

Regarding Prohibition of Town Issued Cell Phones for Personal Use by Town Employees:

R-0309-05

WHEREAS, the Town of Patterson wishes to make clear that Town issued cell phones are considered to be “Town-owned” equipment; and

WHEREAS, the Town of Patterson wishes to amend the “Tools and Equipment provision of the “Supplies, Tools and Equipment, and Fuel Usage” Section of the Town Personnel Policy to reflect the following:

Tools and Equipment – The employee must repair or replace any Town-owned tool or piece of equipment lost or damaged by the employee as a result of negligence or intentional misuse. An employee may not use any Town-owned tool or piece of

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 14

TOWN BOARD MEETING

equipment, including but not limited to fax machines, copiers, computer equipment and cell phones for personal use. Any employee may not use Town facilities, Town-owned tools or equipment to work on vehicles or trailers not owned by the Town.

NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Patterson hereby amends the “Tools and Equipment” provision of the “Supplies, Tools and Equipment, and Fuel Usage” section of the Town Personnel Policy as follows:

Tools and Equipment – The employee must repair or replace any Town owned tool or piece of equipment lost or damaged by the employee as a result of negligence or intentional misuse. An employee may not use any Town-owned tool or piece of equipment, including but not limited to fax machines, copiers, computer equipment and cell phones for personal use. Any employee may not use Town facilities, Town-owned tools or equipment to work on vehicles or trailers not owned by the Town.

BE IT FURTHER RESOLVED, that the Town Board of the Town of Patterson hereby authorizes the Supervisor to execute any and all documents necessary to give effect to this resolution.

Seconded by Mrs. Nacerino.

Mr. O’Connor stated discussion. What exactly does that mean.

Mr. Curtiss stated the policy you have says all Town equipment is for Town use, not personal use. There are a couple of identified items such as computers etc.

Mr. Capasso stated since there are problems in the other parts of the County it should be added to ours also.

Mr. Curtiss stated there was an issue in the Town of Carmel.

Mr. Capasso stated in Connecticut also. I think we should add this on so there is no confusion.

Mr. O’Connor stated the policy states an employee may not use any Town owned tool or piece of equipment etc. That means that an employee we have determined should have a cell phone can not use it in case of an emergency.

Mrs. Nacerino stated I don’t think the policy calls to be as stringent as that, however, it is just like with computers, it’s not that any employee in the Town Hall might not on occasion or several occasion use a computer for personal use. There are those that may abuse the privilege. I think this addresses along with all the other equipment listed that cell phone should be included. The policy might have been a little antiquated because today there are several employees that do have cell phones as well as any other equipment.

Mr. Griffin stated just for clarification, the Town of Patterson has five individuals who have cell phones that are paid for by the Town. Charlie Williams; Highway Superintendent, Rich Williams; Town Planner, Paul Fava; Building Maintenance, David Raines; Fire Code Inspector and myself. All of these individuals are on call twenty-four-seven. They are all emergency responders for the Town and they do not get any additional compensation for being on call. They do not put in for mileage, meals or anything. An occasional phone call here and there, I hope we are not going to go too far with this.

Mrs. Nacerino stated I don’t think so.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 15

TOWN BOARD MEETING

Mr. O’Connor stated I want it on record that the occasional use of a cell phone call is not meant to prohibit penalty for the occasional use, that does not cost the Town anything, it is a flat fee.

Mr. Capasso stated most plans have a limit on them. If they stay in the limit, it’s fine, it won’t be an issue.

Mr. Griffin stated in the last year no one has been remotely close. We had a problem with Mr. Raines when he was full time and we had to increase his plan. Now we can reduce it back down and it will reduce the cost.

All In Favor: Aye. Carried.

OTHER BUSINESS

Mr. Griffin stated you sent us a memo on February 25, 2009 regarding the Courthouse. Do you have any update on that.

Mr. Williams stated not yet.

Mr. Griffin stated we had two grants through the Dormitory Authority for the new courthouse. One was for $250,000.00 and one for $1,000,000.00. The first one is still tied up in budget appropriations at the State. The other grant is now available; however, we got into a bit of a chicken and an egg deal with them. They want us to borrow the remaining $1.4 million dollars. Mr. Williams discussed the possibility of reallocating the money for expenses already paid out by the Town. They are willing to look into that.

Mr. Griffin stated I received a letter dated March 6, 2009 and received it on March 10, 2009. It is from Congressman, Mr. Hall:

As you know the American Recovery and Reinvestment Act designed to help our struggling economy has been signed into law. New York Stated has recreated a website were municipalities may submit proposals and projects for anyone who is interested. The website it www.economicrecovery.ny.gov.

Mr. Griffin stated a memo from the Town Planner to the Town Board regarding registering the following programs with the Governor’s office for Federal Stimulus Funding. Patterson Courthouse, funds requested $2,386,000.00; Hamlet sidewalks sixteen hundred feet of repairs, seven hundred feet new, project cost funds request $120,000.00; Putnam Lake Stormwater Retrofits, funds requested $197,000.00; Patterson Recreation Center for repairs and improvements $200,000.00 requested. If we receive any of that, we will all feel like we stimulated the economy and saved a few dollars.

Mrs. Nacerino stated each morning at Brewster High School a student member of the Environmental Club reads an environmental fact over the P.A. system. This is very enlightening for both the students and the staff. I thought this is something the Town should model to make the community aware of how we can protect our environment. Here is a little environmental tip:

Use fewer plastic bags. U.S. households dispose nearly one hundred billion plastic bags annually. Millions of which end up littering the environment and harming endangered marine animals. By reducing plastic bag consumption by just two bags a week, you will throw away at least one hundred fewer bags per year. If tied together handle to handle, these plastic bags would make a rope long enough to wrap around the earth more than one hundred and twenty-six times.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 16

TOWN BOARD MEETING

PUBLIC RECOGNITION

Mr. Major stated I am very curious about some of your practices and policies. As it relates to your contracts, bidding, and RFP’s. Does Counsel review them all before they are either presented here or sent out and advertised.

Mr. Griffin stated not all of them.

Mr. Major stated do you have a policy of practice that requires that.

Mr. Griffin stated no.

Mr. Major stated as it relates to the RFP’s, specifically for professional services, you just did one for engineer. Is there a period for that RFP. What I mean by that, was it a one year, two year or three.

Mr. Griffin stated I believe it was for a one-year period.

Mr. Major stated other professional services that are provided to the Town, do you have a policy to do RFP’s.

Mr. Griffin stated we haven’t in the past.

Mr. Major stated so this is the first RFP that you have done for professional services.

Mr. Griffin stated yes, since I have been here.

Mr. Major stated shouldn’t the policy be if it is good for one, it is good for all.

Mr. Curtiss stated the issue really has been if there is a problem with the professional services, you can ask for other bids or ask for a number of different things. Most Town’s do not go out for RFP’s for professional services.

Mr. Robert Odell stated Mr. Griffin, the property that was being donated on Addison Drive, was that fourteen acres.

Mr. Griffin stated there were three parcels and one was about fourteen acres. One was .25 and the other was about half an acre.

Mr. Odell stated the fourteen acres is not on Addison Drive.

Mr. Griffin stated it is on Route 22.

Mr. Odell stated in the commercial zone.

Mr. Griffin stated I haven’t really looked at it very carefully. Mr. Williams reviewed the properties and said that they had some stormwater management value. Mr. Williams do you have anything to contribute.

Mr. Williams stated the property was on Route 22 across the street from Empire Tool. It is probably eighty-five percent DEC regulated and Town regulated wetland.

Mr. Odell stated is the DEC regulated.

Mr. Williams stated it is DEC and Town regulated.

Mr. Odell stated have you seen or know of any original plans for the Putnam Lake Dam.

Mr. Williams stated no, I have not seen any or know of any plans.

PATTERSON TOWN BOARD MARCH 11, 2009 PAGE 17

TOWN BOARD MEETING

Mr. Odell stated is that an earthen dam or is there concrete under that dirt.

Mr. Williams stated my understanding from other documents that I’ve seen, is an earthen dam covering a concrete wall that is anchored in the bedrock.

Mr. Odell stated how high up does the wall go.

Mr. Williams stated I don’t know.

Mr. Odell stated all the engineer’s reports we have had nothing on this.

Mr. Williams stated no.

Mr. Odell stated several months ago you had a request for a new vehicle for the Code Enforcement Officer because he stated the vehicle was unsafe. I see that vehicle being driven around.

Mr. Griffin stated we had the vehicle inspected and checked. It was determined by the Town Highway Department mechanics and a local mechanic that it was safe for use locally. They felt we could get another six moths to a year out of it. We are going to try to do that. We have it inspected periodically to make sure it hasn’t gotten any worse. We are not in a big rush to buy a new one.

Ms. Pat Ploeger stated I want to say thank you very much for thinking up the rain barrels.

Mrs. Nacerino stated that was Bruce Major.

Ms. Ploeger stated I do want to say, don’t disguise them. Write on them as clear as possible that they are rain barrels. You will set a great example for the rest of the Town.

When you are planning the courthouse, think of some stormwater recovery from the roof to an underground holding tank, so that you can have all kinds of landscaping water.

Town Board members stated very good. Great idea.

ADJOURNMENT

There being no further business, Mr. O’Connor made a motion to adjourn the meeting at 8:45 p.m.

Seconded by Mr. O’Connor. All In Favor: Aye. Carried.

Respectfully submitted,

___________________________________

ANTOINETTE KOPECK, TOWN CLERK